Photo Shoot Call Sheet Template And Guide

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A photo shoot call sheet or call sheet is a document that outlines all the essential details of an upcoming shoot. It serves as a guide for the photographer, models, and crew, ensuring that everyone is on the same page and knows what to expect on the day of the shoot. In the fast-paced world of photography, time is of the essence, and every minute counts. A call sheet can help maximise efficiency, reduce stress, and make sure the shoot runs smoothly.

Whether you’re an experienced photographer or just starting in the industry, knowing how to create a photo shoot call sheet is a valuable skill. In this blog, we will delve deeper into what a call sheet is, the important elements of a call sheet, and even share a photo shoot call sheet template with you to make your photoshoot a success.

What is a photo shoot call sheet?

A photo shoot call sheet is an useful document that is sent out to the cast and crew before a shoot. Its purpose is to provide essential information regarding the upcoming shoot, including the schedule, call time,  location details, parking regulations, and other relevant information. By having all the necessary information in one place, the cast and crew can arrive at the location prepared and ready to start the shoot on time, reducing the likelihood of confusion or delays.

Elements of a call sheet

• Shoot date
• General call time
• Information about the client
• Information about the shoot
• Contact information
• Information about locations and parking
• Information about talent and crew members
• Time schedule 

How to use the photo shoot call sheet template

Now that we know that a photo shoot call sheet is a useful tool for organizing your upcoming shoot, we can start looking at how to create a call sheet. 

1) Download our free photo shoot call sheet

2) General information

Start by adding general information like the date and time of your shoot. Include information about the client and describe the shoot and goals of the shoot. One additional element is to specify the main contact of the shoot who can be contacted by the crew if any questions arise. 

3) Locations & Parking

Next up you will be sharing information about the location(s) that have been booked for the shoot. Include information such as the location name, address, the contact information of the host. If you’ve booked the location via Scouty we recommend to include a link to the listing so your team can view images of the space, specs as well as house rules. 

4) Crew

Weather the crew know each other or not, it’s important to include a break down of the crew members. List your crew along with their phone number and email addresses. This will save everyone involved in the shoot hunting around for contact information when plans change or questions need to be answered. 

5) Time Schedule

Last but definitely not least is a detailed time schedule. Break down the shoot into time blocks and provide information about the start time, location, a description as well as the crew involved. 

There’s a comment section in our photo shoot call sheet template which can be used to specify additional information such as things a crew member should bring or call time for each member of the crew.

Photo shoot call sheet template conclusion

In conclusion, a photo shoot call sheet is a crucial tool that can help you run a successful shoot. By providing essential details about the shoot, it can help ensure that everyone is on the same page and that the shoot runs smoothly. By following the guidelines we have shared in this blog and using the photo shoot call sheet template, you can create a call sheet that covers all the necessary information, including the date, time, location, contact information, and schedule. With this information at your fingertips, you can focus on capturing great photos and delivering a successful shoot. So go ahead and download our free photo shoot call sheet, and start planning your next shoot today.